My details
Your staff record as held by Human Resource.
No photo
TODAY
Welcome
Here is what is happening across UVTAB today.HR MODULES
Manage your people in one place
TODAY
Attendance snapshot
—Present
YOUR INBOX
Items requiring attention
TODAY
Welcome
Your personal workspace at UVTAB.ACTION NEEDED
Your tasks
THIS MONTH
My attendance trend
QUICK ACCESS
Do it yourself
Change password
Use a strong password of at least 8 characters.
Face clocking: press Capture and have the staff member look at the terminal's camera — the photo is taken on the device and enrolled on all terminals automatically. Alternatively upload a clear, frontal JPEG photo (plain background, no hat or mask, ideally under 200 KB) and press Enroll.
Add employee
Employees
Staff identities and terminal person-number mappings.
| No. | Name | Device ID | Department | Shift | Face | Status |
|---|
Recommended setup: give each terminal a fixed LAN address, set one terminal to IN and the other to OUT, and keep the devices behind a firewall or VPN.
Add Hikvision device
Hikvision devices
Direct ISAPI connections, polling status, and sync controls.
| Device | Address | Direction | Last seen | State | Actions |
|---|
Add shift
Shift rules
Supports day and overnight shifts, grace periods, breaks, and overtime.
| Name | Schedule | Break | Grace | Overtime threshold | Status |
|---|
Attendance records
Audit-ready daily calculations with exceptions highlighted.
| Date | Employee | Status | First in | Last out | Hours | Late | Early | OT | Flags |
|---|
Field activities: record staff who are away on official duty (confinement, marking centre, moderation, assessments, travel…) so they are not marked absent. Attendance for those days shows ACTIVITY (or LEAVE). Upload a staff list to record a whole team at once.
Record one staff activity
Upload staff list for an activity
To avoid errors, download the CSV template below — it lists all staff with their file numbers. Delete the rows of staff who are not part of the activity, save the file, and upload it here.
Who is out
Staff away on activities or approved leave on the selected date.
| Employee | Department | Activity | From | To (back on) | Notes |
|---|
Current & upcoming activity records
All recorded periods that have not yet ended.
| Employee | Activity | From | To | Notes |
|---|
Leave management: staff request leave here; HR/Admin approve or reject. Approved leave automatically shows in attendance (status LEAVE), in "Who is out", and blocks clock-in reminders for those days. The staff member is emailed when a decision is made.
Request leave
Leave requests
Pending requests need HR/Admin review.
| Requested | Employee | Type | Period | Days | Reason | Status | Actions |
|---|
Annual leave balances
Entitlement, days used, and remaining balance.
| Employee | Department | Entitlement | Annual used | Balance | Other leave |
|---|
Weekly performance plans: every Monday each staff member fills in everything they plan to do that week (an email reminder goes out at 8:30 AM). Every Friday at 2:00 PM staff are reminded to record progress — mark each activity Complete, Ongoing, or Not complete and note any challenges or comments.
My weekly plan
Add everything you plan to do this week.
Team overview
Who has planned their week and how it is progressing.
| Staff | Department | Activities | Complete | Ongoing | Not complete | Plan |
|---|
Staff plan
Activities, progress, and challenges for the selected staff member.
Appraisals: HR opens an appraisal for one staff member or the whole organisation. Each appraisal moves through Goal setting → Self-assessment → Supervisor review → HR sign-off → Completed. Staff fill in their self-assessment; reviewers add comments and a rating (1–5).
Open a new appraisal
My appraisals
Fill in your self-assessment — it then moves to supervisor review.
All appraisals
Track every appraisal through its stages.
| Employee | Title | Stage | Due | Rating | Review |
|---|
Planning: track organisational and departmental workplans — owner, deadline, progress, and health status.
Add workplan
Workplans
Organisation and departmental plans.
| Workplan | Department | Owner | Progress | Due | Status | Actions |
|---|
Recruitment: post open positions, track applicants through Applied → Shortlisted → Interview → Offered → Hired, and convert a hired candidate into a staff record with one click.
Post a job
Job postings
Open and past positions.
| Job | Department | Positions | Deadline | Candidates | Status | Actions |
|---|
Add candidate
Candidates
Move applicants through the pipeline; use Hire to create their staff record.
| Candidate | Job | Contact | Stage | Notes | Actions |
|---|
HR intelligence: organisation-wide summaries across attendance, leave, performance, appraisals, and workplans, plus payroll-ready exports.
Payroll summary
Worked hours, overtime, lateness, and absences for the period.
| Employee | Worked (h) | OT (h) | Late (min) | Early (min) | Absent days |
|---|
Leave by type
Approved leave in the period.
| Type | Requests | Days |
|---|
Appraisal stages
Where every open appraisal stands.
| Stage | Appraisals |
|---|
Raw punch events
Immutable source events retained for traceability and reprocessing.
| Time | Employee | Raw person ID | Device | Direction | Attendance status | Verification |
|---|
Correction requests
Manual changes are approved, audited, and preserved as overrides.
| Requested | Employee | Date | Requested times | Reason | Status | Actions |
|---|
Email reminders: staff who are expected at office but have not clocked in receive an email at 7:50 AM, and staff who clocked in but not out receive one at 6:00 PM (East Africa Time). Staff on field activities, approved leave, holidays, or off days are automatically excluded, as are staff without an email address in the system.
Send a test email
Clock-in reminder
Staff expected at office who have not clocked in right now.
Press Preview to see who would receive this reminder.
Clock-out reminder
Staff who clocked in today but have not clocked out.
Press Preview to see who would receive this reminder.
Weekly plan reminder
Mondays 08:30 — staff who have not filled this week's plan.
Press Preview to see who would receive this reminder.
Weekly progress reminder
Fridays 14:00 — staff with activities still lacking a progress status.
Press Preview to see who would receive this reminder.
Face enrollment reminder
Staff whose faces are not yet enrolled: no photo, or a photo that was never pushed to a terminal. Sent manually whenever you choose.
Press Preview to see who would receive this reminder.
Recent reminder runs
Automatic and manual dispatches.
| When | Type | Trigger | Sent | Failed | No email |
|---|
User accounts: a Normal user can only open the Dashboard, Attendance, and Field activities (view only). HR can also manage staff, shifts, activities, and corrections. Administrators have full access including devices and user accounts.
Create user account
User accounts
Sign-in accounts and their access roles.
| Username | Role | Linked staff | Status | Actions |
|---|